AI Consulting for SMEs

AI Consulting for Belgian Businesses

AI Is Not Just for Big Companies. Let's Find Where It Fits Yours. You hear about AI everywhere but don't know where to start. We help small and medium businesses identify practical automation opportunities, build a clear AI strategy, and implement solutions that deliver real ROI — not hype.

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In short

Rui Codex offers practical AI consulting for Belgian SMEs: we audit your processes and data, rule out ideas that will not pay back, and deliver a prioritised AI roadmap, then implement the pilot ourselves. An AI readiness assessment takes 1-2 weeks, a full strategy and roadmap 3-6 weeks, and a pilot 4-12 weeks.

We work on site in Belgium and the Benelux and deliver projects remotely across Europe, including Germany, Austria, Switzerland and France, in English, Dutch, French, German or Turkish, with the GDPR applied to all work.

We ship AI in our own products too: EveryTranslate (AI translation), PixelCut Pro (AI background removal).

Does This Sound Familiar?

Most SMEs face the same challenges when it comes to AI. You are not alone.

Overwhelmed by AI Noise

Every vendor promises AI magic. You see headlines daily but have no idea which opportunities are real and which are hype for your business.

Worried About Cost & Complexity

AI sounds expensive and complex. You are unsure if your business is big enough or your data is good enough to make it worthwhile.

Need Practical Advice

You don't need academic theory or a 100-page white paper. You need someone who understands your processes and can point to real improvements.

No In-House AI Expertise

Your team is great at what they do, but nobody has the technical AI knowledge to evaluate tools, build models, or manage implementations.

Our Approach to AI Consulting

We start with your business, not the technology. Every recommendation is grounded in your actual processes, data, and goals — with a clear path from assessment to implementation.

What We Deliver

  • AI Readiness Assessment

    We evaluate your data, processes, infrastructure, and team capabilities to determine where AI can realistically deliver value in your business.

  • Process Analysis & Mapping

    We document your key business processes, identify bottlenecks, and map out exactly where automation and AI can save time and reduce errors.

  • Automation Opportunity Identification

    We pinpoint the highest-impact automation opportunities — tasks that are repetitive, rule-based, or data-heavy — and rank them by ROI potential.

  • AI Strategy & Roadmap

    A clear, actionable roadmap with phased milestones, technology choices, budget estimates, and expected outcomes — designed for your specific context.

  • Pilot Project Implementation

    We build and deploy a focused pilot project to prove value fast — measurable results in weeks, not months, so you can decide on next steps with confidence.

  • Team Training & Knowledge Transfer

    We train your team to use, manage, and iterate on AI solutions independently — so you build internal capability, not vendor dependency.

How We Work

A structured, pragmatic process that takes you from uncertainty to a working AI strategy.

  1. 1

    Discovery Call

    We learn about your business, challenges, and goals. You walk away with initial ideas even from this first conversation.

  2. 2

    Assessment & Analysis

    We audit your processes, data sources, and existing tools to build a clear picture of AI readiness and opportunity areas.

  3. 3

    Strategy & Roadmap

    We deliver a prioritized AI roadmap with specific use cases, technology recommendations, timelines, and expected ROI.

  4. 4

    Pilot & Prove

    We build a focused pilot project, measure results against KPIs, and refine the approach based on real-world performance.

  5. 5

    Scale & Train

    Successful pilots are scaled across your organization with full training and documentation for your team.

Real AI Use Cases for SMEs

Practical applications that deliver measurable results for businesses like yours.

  • AI-Powered Customer Service

    Deploy intelligent chatbots that handle common questions, route complex inquiries, and operate 24/7 — reducing response times and support costs.

  • Document Classification

    Automatically sort, extract data from, and route incoming documents — invoices, contracts, emails — saving hours of manual processing daily.

  • Predictive Analytics for Inventory

    Forecast demand patterns, optimize stock levels, and reduce waste using historical data and machine learning models tailored to your business.

  • Automated Quality Control

    Use computer vision and AI models to detect defects, verify standards, and reduce manual inspection time in manufacturing and production lines.

  • Smart Scheduling & Resource Optimization

    AI-driven scheduling that considers constraints, priorities, and real-time availability to optimize workforce and resource allocation.

  • AI-Enhanced Reporting & Insights

    Transform raw business data into actionable insights with AI-powered dashboards, anomaly detection, and automated trend analysis.

Technology We Work With

OpenAI
Azure AI
Python
TensorFlow
n8n
Custom AI Agents

When a use case moves from strategy to build, the engineering follows the same steps as all our software, from architecture and testing to deployment and monitoring: see how we build and test software.

Frequently Asked Questions

Costs vary based on scope. An initial AI readiness assessment typically starts from a few thousand euros. Full strategy and roadmap engagements depend on the complexity of your processes. We offer a free discovery call to scope your needs and provide a transparent quote.

An AI readiness assessment takes 1 to 2 weeks. A full strategy and roadmap engagement runs 3 to 6 weeks. Pilot implementations range from 4 to 12 weeks depending on complexity. We define clear milestones and deliverables upfront so there are no surprises.

Any business with repetitive processes, data, and a desire to improve efficiency can benefit. We work primarily with SMEs — companies with 10 to 500 employees — across manufacturing, services, logistics, retail, and professional services in Belgium and Europe.

No. We handle the technical implementation and provide training so your existing team can manage and use AI tools day-to-day. Our solutions are designed to be practical and user-friendly — you do not need a data science department to benefit from AI.

ROI depends on the use case, so we define measurable KPIs before every implementation. Two results from our published case studies show the range: automated consent workflows on a GDPR/KVKK compliance platform reduced manual processing by over 80%, and a secure client portal for an investment advisory firm decreased operational workload by 40%.

Sources: KVKK Management (EU GDPR) Compliance Platform · Secure Client Portal for Finance

Yes. We work as AI consultants across Belgium, including Brussels, Antwerp, Ghent, Leuven and Liege. Most engagements run remotely with on-site workshops where they earn their travel time. Being based in Belgium means we work in your timezone, under EU data-protection rules, and in English, Dutch, French, German or Turkish.

An AI consultant works out where AI pays back before anything gets built. In practice that means auditing your processes and data, ruling out the ideas that will not cover their own cost, and producing a prioritised roadmap. We then implement the pilot ourselves, so the strategy is written by the people who have to make it work.

It starts with a free AI strategy session, and you walk away with initial ideas even from that first conversation. The engagement then follows three steps: an AI readiness assessment of your processes, data and tools (1 to 2 weeks), a prioritized roadmap with use cases, timelines and expected ROI (a full strategy engagement runs 3 to 6 weeks), and a focused pilot measured against KPIs (4 to 12 weeks).

Not for advice any more: since 1 February 2026 the kmo-portefeuille only subsidises advice on cybersecurity, according to VLAIO. Training is unchanged (30% support for small and 20% for medium-sized companies, up to €7,500 a year). Check the current conditions with your regional agency before you budget on a subsidy.

It can. According to the European Commission, most of the Act's prohibited practices apply since February 2025, the rules for general-purpose AI models since August 2025 and its transparency rules since August 2026; strict obligations for high-risk AI systems follow from 2 December 2027. According to the Commission, the vast majority of AI systems in use in the EU are minimal-risk, which the Act does not regulate, so the first step in a project is to classify the use case.

Under GDPR. We work on your own infrastructure or with trusted European cloud providers, all data transfers use encrypted channels (TLS/SSL), and we follow GDPR-compliant practices at every step. You receive documentation of the data flows for your own compliance records.

Yes. Workshops and the written recommendations can be in German, French, Dutch, English or Turkish. Outside Belgium, the Netherlands and Luxembourg they run by video call, or on site by arrangement, with the same agenda: your processes, where AI can save time, the data it would need and the risks to manage under the GDPR and the EU AI Act.

Delivered work

Real projects rather than scenarios - what was built, and how.

Where we work

Rui Codex is a Belgian company and works on-site with clients across Brussels, Antwerp, Ghent, Leuven and Liège, serves clients across the Benelux (Belgium, the Netherlands and Luxembourg), and delivers projects remotely across Europe. See all service areas.

Outside the Benelux: how we work with companies across Europe.

Ready to Explore What AI Can Do for Your Business?

Book a free AI strategy session. We'll discuss your processes, identify the best automation opportunities, and outline a practical path forward.

Book an AI Strategy Session

No commitment. No jargon. Just practical advice.